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Self-managed licensing
Institutions managing their own licensing activities without a full-service licensing agent.
Simplify campus
licensing.
Free for 6 months.
Manage trademarks, licensing approvals, vendor onboarding, agreements, and brand assets in one centralized portal.
Get 6 months of free access to Collegia, including 90 days of dedicated setup, training, and guided support.
No obligation to continue after the free period.
Collegia Pilot ProgramFor the first 10 eligible U.S. institutions
6 monthsFree platform access
First 10 institutionsExclusive registration offer
90 daysFull onboarding & guided support
Available to the first 10 eligible U.S. institutions that register.
The pilot program
One portal. Complete
control of campus licensing.
A simpler way to manage the work behind your institution’s brand.
The Collegia Pilot Program offers the first 10 registered, eligible U.S. institutions 6 months of free access to a centralized trademark and licensing management platform.
Manage vendor applications, license agreements, artwork approvals, and official brand assets through one organized system.
During the first 90 days, our team helps configure your program, train users, onboard vendors, and guide your institution through everyday licensing workflows.
Your institution can then continue using Collegia free for the remaining 3 months before deciding whether to move to a paid subscription.
6 months free. 90 days of guided support.
No obligation to continue.
No obligation to continue.
Who can join
Built for institutions managing
their own licensing.
Collegia is designed for U.S. colleges and universities that independently manage their merchandise trademark licensing programs.
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Active vendor network
Ideally, institutions working with 10 or more vendors and processing 150 or more artwork submissions annually.
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Dedicated program representative
A staff member responsible for managing licensing activities and coordinating onboarding.
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Ready to get started
Institutions willing to use Collegia for vendor applications, artwork approvals, and licensing administration.
Limited to the first 10 eligible institutions. Up to 75 vendors per institution.
Register for free accessWhat’s included
Your entire licensing workflow.
One platform.
Access Collegia’s included platform features free for 6 months,
with hands-on assistance during the first 90 days.
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Trademark & licensing management
Organize institutional trademarks, licensing records, and approval workflows in one portal.
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Vendor onboarding & management
Manage vendor registration, applications, profiles, and approval status.
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License agreements
Maintain vendor agreements, license documents, and related records in a centralized system.
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Artwork submission & approvals
Review artwork, provide feedback, manage approval decisions, and track submission status.
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Brand asset management
Store and organize official logos, brand guidelines, trademarks, and approved assets.
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Setup & training
Receive dedicated assistance with initial configuration, data import, team training, and vendor onboarding during the first 90 days.
First 90 days07
Managed licensing assistance
Access optional administrative support during the 90-day guided period for application reviews, artwork pre-screening, and vendor follow-ups. Your institution retains final approval authority.
First 90 days08
Guided evaluation & reporting
Receive weekly 30-minute check-ins, monthly reports, and practical guidance during the first 90 days.
First 90 daysHow the program works
6 months free.
A clear path from day one.
Guided every step of the first 90 days.
Then keep using Collegia free for 3 more months.
Dedicated setup, training & guided supportDays 1–90
Continue freeMonths 4–6
Days 1–15
Setup & onboarding
Configure your institution’s licensing program, import vendor records, upload official assets, and train administrators.
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Your participation
What we need from
your institution.
To get the most from Collegia, participating institutions agree to a few practical commitments.
Your institution maintains control over licensing decisions, approvals, and School Directory visibility.
Assign a program owner
Designate a representative to coordinate onboarding and training.
Use Collegia for licensing
Manage new vendor applications and artwork submissions through the portal.
Direct vendor requests
Route new licensing inquiries to your Collegia program page.
Share feedback
Participate in scheduled check-ins and provide feedback during the first 90 days.
Track administrative activity
Help evaluate the time spent on licensing operations.
After 6 months
Continue with Collegia
on your terms.
At the end of 6 months, your institution can decide
whether to continue using Collegia.
Transparent pricing
Your subscription conversion price is agreed upfront and documented in a one-page, non-binding pilot letter.
Simple transition
If you continue, your paid subscription begins after the free period under an agreed order form and the applicable Terms of Service.
No obligation to continue
You can choose not to subscribe and export your institution’s data.
Good to know
Frequently
asked questions.
The details, before you get started.
Explore the program timeline01Is Collegia really free for 6 months?
Yes. The first 10 eligible institutions to register receive 6 months of free access to Collegia’s included platform features, with no platform subscription fee during that period.
02What support is included?
The first 90 days include guided setup, training, vendor onboarding assistance, workflow guidance, and regular check-ins with our team.
03Can we use all the platform features for 6 months?
Yes. You can use the included platform features to manage trademarks, vendor onboarding, licensing agreements, artwork submissions, approvals, and brand assets throughout the 6-month period.
04What happens after the first 90 days?
Your institution continues using Collegia free for the remaining 3 months. The initial 90-day period focuses on hands-on training and guidance so your team is prepared for ongoing use.
05When do we start paying?
There are no platform subscription charges during the first 6 months. If your institution chooses to continue, the agreed subscription charges begin after the free period.
06Are we required to continue after 6 months?
No. Your institution can decide whether to continue with a paid subscription. There is no obligation to subscribe after the free period.
07How many institutions can join?
The offer is limited to the first 10 eligible U.S. colleges or universities to complete registration. Each institution can include up to 75 vendors.
Limited pilot program
Be among the
first 10 institutions.
Take control of your campus licensing operations with 6 months of free access to Collegia.
Get 90 days of dedicated setup, training, and guided support to help your institution get started.
No subscription fee for 6 months No obligation to continue
Register for free accessLimited to the first 10 eligible U.S. institutions that register.
